Batch Payments & Reconciliation in Odoo 18 Accounting (Enterprise)

Introduction:

Odoo 18’s Accounting module offers powerful tools to simplify and speed up financial operations. Two of the most impactful features are batch payments and reconciliation models. Batch payments allow you to process multiple customer or vendor payments in one go, reducing repetitive work. Reconciliation models, on the other hand, help match your bank transactions with corresponding invoices or journal entries automatically. Together, these features save time, improve accuracy, and make cash flow management smoother.

Purpose:

The main goals of using Batch Payments and Reconciliation in Odoo 18 are:

• Streamlined Payment Processing—Combine multiple payments into one bank transaction.

• Improved Accuracy – Reduce manual errors during reconciliation.
  Time Savings – Eliminate repetitive entry for each payment.

• Better Financial Control—Keep accounting records clean and consistent.

• Efficient Bank Reconciliation – Quickly match bank statement lines to related payments.

Step-by-Step Flow:

Step 1: Enable Batch Payments in Settings

1. Navigate to Accounting → Configuration → Settings.

   2. Under the Payments section, enable Batch Payments.

   3. Save the settings.

   4. Once enabled, you’ll find the Batch Payments menu under both Customers and Vendors.

Step 2: Create and Pay an Invoice

   5. Go to Accounting → Customers → Invoices.

   6. Click New and create a customer invoice.

   
    7. Confirm the invoice.

     8. Click Register Payment to pay the invoice.

    9. Once the payment is recorded, its status changes to In Payment.

Step 3: Create a Batch Payment

    10. Navigate to Accounting → Customers → Batch Payments (or Vendors for supplier payments).

    11. Click New.

    12. Select:

• Batch Type: Inbound (customer) or Outbound (vendor).

• Bank account for processing.

• Date, Reference, and Payment Method.

   13. Under Batch Content, click Add a Line to select the payments you want to include.

   14. Validate the batch payment.

15. The batch will now appear as a single entry in your bank statement.

Step 4: Reconcile the Batch Payment

    16. Go to the Accounting Dashboard and select your bank journal.

   17. Click New to add a bank statement line or import your bank statement.

   18. Fill in Partner, Memo, and Amount.

   19. Match the bank statement line with your validated batch payment.

   20. Click Validate to reconcile.

Conclusion:

Odoo 18’s Batch Payment and Reconciliation features work hand in hand to simplify financial management. By processing multiple payments at once and automatically matching them to your bank records, you save time, reduce errors, and keep your accounts cleaner. Businesses that adopt these tools benefit from faster payment cycles, smoother reconciliations, and stronger overall control over their finances.